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Q3: Where is the label created? These labels are created in the Azure portal for your tenant. **See Sensitivity labels for improvements with encrypted documents. Even if an AIP label encrypts a document (uses Azure Rights management), you can still apply a retention label on it. You can have both a retention label and an AIP label on the same document or email. Q2: What’s the interplay with the other labels? These labels are being replaced with sensitivity labels and there’s an option to migrate them to sensitivity labels right from within the Azure portal. (Data Loss Prevention, SharePoint search, mail flow rules, etc.) This is important because other applications can then read the label and take action based on it. Once an AIP label is applied, it is stored in clear-text in a document’s properties under the ‘sensitivity’ property for Word, Excel, and PowerPoint files (image) and in the email header on an email. Sensitivity is a property automatically added to any list/library in SharePoint, however an AIP label value will not populate this column. PDFs: Using Azure Information Protection to protect PDF’s.Word, Excel, PowerPoint on the web: not currently available.Word, Excel, PowerPoint, Outlook apps (desktop clients) (image) – an Information Protection bar will be shown.Q1: Where does an end-user see this label? An end-user will see the label in the following clients/apps when working with the content: This is an example of a data classification scheme and the controls for each: Each label will have corresponding settings configured to implement the controls. Typically, an Information Management and/or Compliance team will define an organization’s data classification scheme. prevent any external user from accessing an email and attached document if sent to themĪIP labels align to a data classification scheme your organization must define to describe the handling and protection controls for your organization’s content.allow only a specific team in your organization to view, edit and print a document based on the label (different than SharePoint permissions).apply a watermark, header, or footer to a document based on the label.These labels are used to apply protection, rights management, and/or visual markings to an email or document. Note: there’s currently no way to see the date a document will be retained until/deleted on.Īzure Information Protection (AIP) Labels This can be added to views and filtered on. Q4: What are good things to know about this label? If the retention label declares a document a record, a hidden Yes/No column will be automatically added to your list/library called Item is a Record and will be set if the retention label has been applied. As of the time of this writing (December 2019), you will see it under the Classifications navigation heading. Q3: Where is the label created? These labels are created in the Security & Compliance Center in Office 365 at. Q2: What’s the interplay with the other labels? You can have a retention label on a document as well as either an Azure Information Protection (AIP) label or a sensitivity label as the labels are doing very different things. The display name is Retention label and the internal name is ComplianceTag. Q1: Where does an end-user see this label? It’s a piece of metadata for a document which means you can see it/modify it thru the document detail pane and in views.
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outright delete it after a predetermined period of timeĪ label can also mark a document as a record making it so you can’t change the content of the document.retain content and then delete it after a predetermined period of time.retain content for a predetermined period of time.Like the name implies, the primary responsibility of this kind of label is to apply retention to a piece of content (document, item, email). What’s a good thing to know about the label?.What’s the interplay with other labels?.The 4 types of labels you may have come across are:įor each one, I’ll give an overview of what it does by answering 4 questions: This post will articulate the differences and interplay between them. If you need to get up-to-speed quickly on how labels are used across apps and services in Office 365 and have been pouring thru documentation on, by now you’ve likely got numerous tabs open in your browser and have noticed there’s multiple kinds of labels each doing different things.